Services

All the Basics

Shareholder service and recordkeeping for all classes of stock and warrants, including assistance with SEC, FINRA, IRS, State, and Patriot Act compliance as applicable. Hundreds of free electronic reports available to issuers, and a variety of individual reports available to shareholders. Paperless document archiving included for FREE.

Virtual Corporate Account Management

A ClearTrust exclusive! From our website, you can issue shares, setup an annual meeting and proxy, create a shareholder mailing, order certificates, pull shareholder lists and MORE.

Online Access: ClearConnect

Issuers and shareholders alike can enjoy online access to their accounts via secure log in. Issuers can download shareholder reports and certificate listings in PDF and Excel formats, submit address changes, review proxy progress, and more. Shareholders can view their holdings, update their contact information, and vote proxies online. Check out our Demo!

Street Name (NOBO) Analysis

Curious about who bought or sold your stock this month? Having a firm grasp on your entire shareholder base enhances your investor relations. We can track and analyze your street name holders from month to month, generating an executive summary of information tailor-made for you.

Digital Records Generation

Every paper that comes across our desk is scanned and archived for future handling. This eliminates the risk of lost documents in our office, and also streamlines future document consolidation so that the information you need is available when you need it.

Custom Reporting and Reconciliation

Although our library of standard reports is quite expansive, we can customize any information you need and get our hands dirty of necessary. This includes auditing our shareholder data against yours, and reconciling differences.

Shareholder Mailing and E-mailing

We can mail materials to your shareholders in house, or help you by generating mailing labels for your use. We can also perform mass e-mail communications to your shareholders, thereby helping you build a bridge between you and your shareholders in a cost-effective and earth-friendly way.

Dividend Payment

Stock or Cash, we can handle it. Book entry shares or wired funds? Not a problem.

Custom Stock Certificates

Stock Certificates can be standardized or customized to reflect your corporate image. We have artists eager to enhance your image, or we can work with your own.

About to go Public? Need Help?

We have extensive experience assisting issuers in the process of going public through either 15c-211 or reverse merger. We are available for general consulting, and will work with your attorney, CFO, and market maker to ensure the process is as smooth, and that your interests are protected from a compliance standpoint. We also maintain an active, evolving database of qualified industry professionals who can help you with obtaining your symbol and DTC eligibility.

Lost Holder Recovery and Escheatment

We track lost shareholders and frequently scrub our database to ensure clean reporting for you. When the time comes, we properly escheat unclaimed securities according to the regulations of the SEC and the individual states.

Tax Reporting and Cost Basis Reporting

We accurately track cost basis as required by the new IRS regulation. We produce the tax documentation necessary for your shareholders, including cost-basis reporting on Form 1099-B and annual shareholder statements.

Local Pickup and Delivery

In the Tampa Bay Area? Let us bring our services to you with our convenient delivery and pickup of stock certificates, transfer and issuance requests, certified shareholder lists, etc. We gladly extend this service to your shareholders as well.

Corporate Actions

Corporate Actions are an everyday occurrence for small to mid-sized issuers, which is why we learned to do them with our eyes closed. Our Corporate Action Guide walks issuers through the process.

Proxy Administration

Ready for the easiest shareholder meeting you’ll ever host? We partner with you to design your proxy materials, set up your shareholder meeting, mail materials to holders, tabulate voting , administer online voting, and report final results at your meeting. Our level of involvement is up to you. And don’t sweat about Notice and Access. We’ve got you covered.